DeskRoster product help
Print a seating chart or save a PDF
Print on Letter or A4, with student names or blank seats. Find steps for saving a PDF and fixing missing names or clipped desks.
Choose the output you need
Print / Export opens a chart you can print or save as a PDF through your browser. Your editable class is saved in this browser on this device. A PDF contains the printed chart and cannot be imported as an editable class.
For a blank starting layout, open a template detail page and use its print preview. For your edited desks or student names, print from the classroom editor.
Print from the editor
Finish Move desks, then apply or cancel the seating preview before printing. Print / Export is unavailable while either is open.
- Choose Print / Export in the top bar.
- Choose US Letter or A4 and Landscape or Portrait.
- Leave Blank layout unchecked for names, or check it to print without student names.
- Check the preview for unassigned students and rules that need attention. Fix them before printing, or choose to print a draft.
- Choose Print / Save PDF. In the browser dialog, select your printer or a PDF option if available. Check the final preview before confirming.
What appears on the chart
The chart shows desk outlines and seat labels, plus student names unless you choose Blank layout. Decorative room objects are left out. Printing a blank chart keeps all students in your editable class.
Your browser controls the printers, PDF options and some page settings. Save as PDF may not be available on every device. Keep charts and downloaded files private when they contain student names.
If the result is clipped or looks wrong
Match the browser dialog’s paper size and orientation to the DeskRoster preview. Inspect scaling and margins if desks are clipped, and turn off browser headers and footers if you do not want the page address and date on the output.
If names are missing, uncheck Blank layout and make sure students have seats. If you see the previous arrangement, apply the new preview before opening Print / Export. If the button is unavailable, finish or cancel Move desks and the seating preview first.
A PDF contains the printed chart. Continue editing your saved class in the same browser profile on this device; classes do not sync between devices.